Types and Importance of Control

Types of Control

Three different types of control systems exist. These are what they are:

• Feed-forward control: Preventive or pre-control are other names for it. Pre-control foresees issues that the organization may experience in the future and offers solutions. It is the issue that exists before the issue does. Pre-control plans include management plans including rules, processes, and others. Inputs and processes should be examined before the output is published so that corrections can be made before the system's output has an impact on management.

• Concurrent Control: It is the process of a functioning issue that arises throughout an organization's operation. Additionally, it recognizes a problem and the appropriate solutions before harm is done. Steering or real-time control are other names for concurrent control. The method of controlling the management functions is concurrent control. Examples of concurrent control include production control, inventory control, etc.

• Post Control: After examining the departure from the anticipated results, managers take action. The management can use the feedback from the preventive control to take the appropriate actions to improve next operations. The term "post action control" also refers to "feedback control." Post-control examples include quality control, standard cost analysis, financial statement analysis, etc.

Importance of Controlling

Managers use controlling as a tool to perform their duties. It increases the workers' productivity and effectiveness. For a company to accomplish its goals, control is crucial. Any organization's management system would be incomplete without a system of controls, which is unthinkable. Here is an example of how important controlling is:

• Execution of plan: Controlling aids in achieving an organization's goals and objectives. It is the mechanism where management is correctly directed to carry out plans. Because of this, management can intervene to fix a divergence from the intended outcome. Actual performance entails prompt oversight and timely decision-making for plan implementation.

• Improve efficiency: A good control aids in preventing the misuse of resources like as cash, labor, and equipment. It aids in the efficient use of resources. It continues to make the best use of resources, including human, physical, and financial. Control takes appropriate action if it is not used as intended or in a proper manner. Controlling is therefore the main task to increase an organization's operational effectiveness.

• Basis for future action: Making decisions is facilitated by controlling. To eliminate the root of deviations, the proper decision must be made. Better preparation for the future enables them to respond appropriately if a crisis emerges. Controlling is therefore the greatest strategy for developing future plans and taking action.

• Aid of Decentralization: An efficient control system enables management to give the various management departments the appropriate amount of authority. Managers should receive useful feedback in order to control the decentralization of authority. An effective system of control over the tasks performed by subordinates and the delegation of authority should be in place at the top level of an organization.

• Morale check of employees: Controlling encourages employees to perform better, which raises their morale. It cultivates an atmosphere of discipline and order among the workers. It instills a sense of accountability in the workforce, which motivates workers to carry out their responsibilities more effectively.

• Means of Coordination: Controlling enables the creation of initiatives focused on an organization's success and the coordination of efforts with personnel. Controlling makes it easier to establish better coordination across an organization's authorities.

• Effective Supervision: Controlling managers use discipline and check-ups to maintain control over their employees. It routinely gives reports on work performance and progress, allowing organizations to respond appropriately in the event of deviations. The relevant authority is given prompt guidance and direction. The organization's members maintain discipline as a result of competent supervision.

• Maximize Productivity: Controlling results in the effective utilization of resources, which reduces resource waste and loss while increasing organizational productivity. Employees in centralized organizations are encouraged to work hard in order to help the company make the most money possible. In the end, it helps improve organizational performance.

Reference

Poudyal, Dr.Santosh Raj. Principles of management. Bhotahity,Kathmandu: Asmita Book publishers & Distributors(P)Ltd, 2011.