Report Writing

Statistics about the community are presented, and needs are ranked, in the final community presentation. A report is a statement in writing and/or a document that is produced after an in-depth analysis of the causes, impacts, and potential solutions to a specific problem. The creation of a report's information or results is primarily intended to inform the appropriate authority or audience.

Basic Features of Report

Most of the reports contain 3 'In's in the report.

• Introduction section: Introduction, problem statement, objectives, restrictions, list of tables and figures, etc. are all included in this section.
• Information section: Information that has been presented in this area has been done so using Word, symbols, charts, diagrams, stat tools, etc.

Principles of Good Writing

• When possible, keep your sentences short and straightforward.
• Write the facts, conclusions, and logical interpretation necessary to convey your report's objectives.
• Avoid utilizing jargon and figurative language.
  • Instead of being writer-centered, make it reader-centered or understandably simple.
  • Consider the viewpoints, professions, and life experiences of your audience.
• Consider the front, layout, size, and shape to give the report a pleasing visual impression.

Components of Report

• Preliminary Section (Front Matter)

  • Cover page Title of report
  • Name of report writer/group
  • Name of organization
  • Date of report issued
  • Acknowlegement
  • Abbreviations
  • Executive summary/Abstract
  • Tablets of Contents
  • List of Tables
  • List of Figures

• Main Body (Body Text)

  • Introduction
  • Background
  • Introduction
  • Objectives
  • Imitations
  • Definitions of Important terms

• Methodology

  • Study types
  • Study area/site
  • Sample size
  • Sampling procedure
  • Survey tools
  • Collection, processing and analysis
• Findings
  • Findings result
• Discussions
• Conclusions
• Recommendations
• Supplementary Pages (End Matter)
  • Appendices
  • References

Some Tips for report writer:

• Plan carefully before you start writing
• Gather all required information and check their validity. Choose appropriate structure.
• Be not bias in writing or do not get
• deviated from writing the facts
• Edit carefully (words, grammar, language)
• Do not hesitate to take help of experts and you senior whenever you feel confused of uneasy.

Report writing guidelines:

• Basics:
  • Language: English
  • Font Tiomes New Roman
  • Font Times New Roman]
• Boarder 
  • Line spacing 1.5 inch
  • Aligment: justified
• Contents formatted
  • Figure and tables:
    • Need Heading
    • Left alignment
    • All should be same size
    • Chapter separated
    • Spelling checked

CHD Report format:

• First page: Topic page
• Second page: Approval Sheet
• Acknowledgement
• Summary page
• Table of Contents
• Tables of Figures ad Tables 
• Introduction
  • Background
  • Objectives (General & Specific)
  • Statement of problem
  • Rationale Justification of the study)
  • Village profile (Literature Review)
• Methodology
  • Study design
  • Study area
  • Study population
  • Sample size
  • Sampling techniques
  • Data collection techniques'
  •  Instrumentations
  •  Validity and reliability
  • Ethical consideration
  • Limitation of the study 
  • Findings/Result
  • Discussion
  • Conclusion and Recommendation
  • Reference
  • Annex:
    • Tools
    • Schedule
    • Letters
    • Others (Budget plan)
    • Field team (Photos -Max 2 pages)