Health Management Information System (HMIS)

Health Management Information System (HMIS)

• Since 1994, the DOHS and MOHP have built and deployed the Integrated Health Management Information System across the entire nation. The present HMIS controls data on all health services, which are primarily provided by government health facilities and to a lesser extent by non-government facilities.
• A health information system is a system that collects, uses, analyzes, and transmits information for the purpose of conducting training, research, and health services. One of the key components for bolstering the health system is the health management information system.
• A health information system (HIS) is a procedure that records, stores, retrieves, and processes health data (input) for decision-making (output). Planning, organizing, and controlling health care facilities at the federal, state, and institutional levels are examples of managerial aspects of decision-making. Clinical components, which can be further divided into (1) delivering the best possible patient care, are also included. Training medical professionals will help create the right human resources, and it will also facilitate various medical research and development operations.
• A data gathering system called HMIS was created expressly to enhance planning, management, and decision-making in healthcare organizations and institutions. HMIS is just one element of a sizable monitoring and evaluation program for the healthcare industry.
• A health management information system's objective is to ensure service quality by comparing perceived service delivery to expected standards and to provide timely and accurate information that will improve diagnosis, health care planning, and patient access across the entire nation (Haux et al., 2004; Tan).

Characteristics of HMIS

According to WHO

• The material must be focused on solving problems.
• Population-based data are preferred.
• Use language that is directional and functional.
• Information should be presented in a succinct and creative manner (graphs, chart, table etc.)
• Health information systems must have the capability for data feedback.
• The health information system should be updated using the latest technologies.
• Information organizational structure is necessary for management.

Function of HMIS

• To compile and manage data on the provision of health services for all tiers of health care outlets.
• To operate the data bank and to verify, process, and analyze the collected data
• To give program division/centers, RHDS, hospitals, and the district public/health office feedback on accomplishments, coverage, continuity, and quality of health services. to develop indicators, pertinent data, and assistance for program management.
• To spread health information using effective techniques and technologies. to release a thorough Department of Health Services Annual Report.
• Create capable, healthful resources for the health information management system.

Sources of HMIS

• Census
• Recording of important events
• Disease notification and disease registry.
• Hospital records and reports
• Statistics on the state of the environment.
• Statistics on health services and resources.
• Vast survey (national sample survey organization)
• Population analysis
• Statistics on the work done in this area to study and prevent epidemic diseases.
• Academic record Financial planning
• Social security plans.

Process of HMIS

• Collection
• Transmission
• Storage
• Retrieval
• Analysis
• Interpretation
• Preparation for utilization
• Presentation of information

Importance of HMIS

• For the routine updating of goals.
• Identifying and allocating resources, including labor.
• Utilization of resources that is effective and efficient.
• Procedure execution.
• Programs for a program's performance
• Timely alerts regarding new medical developments.

Tools for HMIS

• Master Register
• Multipurpose Contact card
• Child Health Card
• OPD Ticket
• Immunization Register
• TT Register
• Nutrition Register
• Referral Slip
• Maternal Health Card
• Maternal Health Register
• Abortion Register
• Family Planning Service card (Face Sheet)
• Family Planning Service Register
• Sterilization Register
• IUD/Norplant Removal Register
• CBIMCI Register
• OPD Register
• Outreach Clinic Register
• Forms for collecting samples and reporting results for leprosy, kalazar, and malaria.
• TB Sputum Specimen collection and result information form.
• Laboratory Examination Register
• TB treatment Card (HF)
• TB Treatment Card (Patient)
• TB Treatment Register
• Lepros Treatment Card
• Leprosy Examination Treatment Register
• Malaria Classification  and Treatment Register
• National Health Training Program
• National IEC program Register
• Defaulter Follow-up Slip
• FCHV Ward Register
• VHW/MCHW Diary
• Closed Tally Sheet
• Open Tally Sheet
• VHW/MCHW reporting form
• PHCC/HP/SHP Reporting form
• DPHO/DHO Reporting (monthly)
• Hospital monthly Reporting Form
• Admission Register
• Discharge Register
• Hospital Tally Sheet
• Emergency Service Register

Revised HMIS Tools

• Common tools
• Master Register
• Health Service Card
• Outpatient Register
• Referral/Transfer Slip
• Defaulter/Discontinuation Slip
• Infant and Child Health
• Child health Card
• Immunization Register
• Nutrition Register
• MCI Register
• IMAM Child health Card
• IMAM Register
• IMAM Register Hospital
• Family Health
• FP Face Sheet
• Pills, Depo Service Register
• IUCD/Implant Service Register
• Sterilization
• Maternal and Newborn health Card
• Maternal and Newborn health service Register
• Safe Abortion Service Register
• Community Services
• ORC Register
• FCHV Service Register
• Vitamin A Register
• Malaria, Kalazar,, Leprosy
• Malaria, Kalazar.Leprosy Sample  Collection Form
• Malaria, Kalazar, Leprosy Laboratory Register
• Malaria, Kalazar Treatment Register
• Leprosy Examination and Treatment Card
• Leprosy Treatment

Tuberculosis

• Sputum Sample Collection Form
• TB Laboratory Register
• TB Treatment Card (HF)
• TB Treatment Card (Patient)
• TB Treatment Register
• PAL: Smoking Cessation Register
• DR TB Laboratory Register 6.8 DR TB Treatment Register

 HIV/AIDS and STI

• HIV Testing and Counselling Register
• STI Treatment Register
• PMTCT of HIV Service Register
• HIV Treatment and Care Register
• HIV Patient Treatment Card
• OST Register

Hospital

• Emergency Service Register
• Admission Register
• Discharge Register
• Monthly Reporting Form
• FCHV Reporting Form
• ORC Reporting Form
• PHCC/HP/SHP Reporting form
• Public Hospital Reporting form
• Private and Reporting NGO Health Facility